Management Board Assistant

position in

As Airhelp continues to grow rapidly and is currently dominating the air compensation scene (following San Francisco’s Y Combinator), we are looking for a Management Board Assistant to join our Team, on a full-time basis.

Are you ready for real challenging opportunities? Join our team!

Workplace: Gdańsk

Region name: pomorski

This is a challenging role for a highly proficient professional to demonstrate their capability and competence in the position of Management Board Assistant. Your primary role as Management Board Assistant will be to support AirHelp Management Board, Senior Management stakeholders and corporate office staff across the globe in variety of activities including: administration support, calendars and travel management, organizing meetings and events, establishing effective communication channels

As Management Board Assistant, your typical week might include the following:

  • Managing calendars including: setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
  • Managing and coordinating business travels: booking/re-booking accommodation and ground/air transportation, supporting visa application process
  • Designing and implementing office policies: searching for effective solution and establishing standards and procedures for Office Management
  • Building and reinforcing positive image of the company as our front line representative
  • Making sure everyone around feels welcome and comfortable in the office
  • Running reception works: dealing with documentation flow, managing company correspondence, overseeing outgoing shipments and tracking, managing office entry permissions
  • Maintaining files and databases
  • Supporting organization of group events for +100 participants and facilitating them (on-site and off-site)
  • Coordination of global procurement of services, processing purchase orders, maintaining office supply inventory
  • Cooperation with external suppliers and monitoring quality of their services (IT, facilities, building administrator)
  • Provide support for day-to-day operations of corporate office staff and employees

Required Experience & Skills:

  • Min. 2 years of experience in relevant role in international, fast-paced, demanding environment (supporting top management will be a great asset)
  • Practical knowledge of MS Office with special emphasis on Excel
  • Fluency in Business English
  • Confidence and strong customer focus in dealing with stakeholders from all levels in organization
  • Excellent time management skills and ability to deal effectively with multiple tasks in a fast-paced environment – whilst remaining positive, proactive and efficient
  • Ability to manage uncertainty and operate independently with minimal supervision and tight deadlines
  • Strong analytical skills and ability to see patterns, draw conclusions rapidly and make quick decisions
  • Positive, action-oriented approach with strong sense of ownership
  • Initiative and willingness to work in an entrepreneurial environment with drive for making a positive change and improvements
  • Sensitivity to handle confidential matters

What we will offer you:

  • An ambitious, international startup environment with a vision and strategy to create something BIG
  • Unique opportunity to join an entrepreneurial environment at the heart of its core operations
  • Possibility to work with passionate professionals in the multicultural environment
  • The opportunity to develop your skills in other future projects too
  • Possibility to develop with the organization
  • Access to the latest technology
  • Additional benefits (Multisport card, English classes etc.)

More on AirHelp:

Join us and change your future!

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